The company Schmidt and Schmidt provides services for the reclamation of civil status documents, as well as obtaining duplicates, lost or damaged documents in Slovenia with their subsequent legalization and translation.

It often happens that civil status documents are lost or damaged, or it is necessary to obtain current copies of documents. In this case, it is necessary to reclaim duplicates of documents. Often, those who have left Slovenia face difficulties in this procedure. Our service allows you to reclaim documents in Slovenia remotely, and we can carry out courier delivery of the document to anywhere in the world.

Validity of civil status documents in Slovenia

Civil status documents issued in Slovenia are usually valid indefinitely. However, the receiving party may impose time requirements.

When to obtain duplicate documents in Slovenia

A duplicate birth certificate, marriage certificate, name change certificate, divorce certificate, criminal record certificate or death certificate may be required to register a marriage abroad, a newborn child, citizenship, inheritance, data verification for pension applications, opening bank accounts, employment and other bureaucratic issues.

What documents can be requested in Slovenia:

• Birth certificate
• Marriage certificate
• Certificate of change of surname
• Divorce certificate
• Death certificate
• Certificates of good conduct
• Educational documents
• Other civil status documents

Birth certificate (Rojstni list)

A birth certificate is an official document provided by the Registrar or acting Registrar of the relevant Civil or Consular Register. It verifies details of an individual's birth, including the date, sex, and, if applicable, the time of birth and family relationships.

The register documents all births of Slovenian citizens, whether they occur within the Republic of Slovenia or abroad, as well as all births of foreign citizens that occur within Slovenian territory.

Types of birth certificates

• Full birth certificate
• Certified copy from the register of births
• International birth certificate

Requests must be submitted to the Civil Registry Office (Upravna enota) in the location where the birth was registered.

Required documents

• Valid ID
• Full name
• Date and place of the Birth
• Proof of relationship

Marriage certificate (Poročni list)

A marriage certificate is an official document that verifies the occurrence of a marriage. It records details such as the names of the spouses, the date, and the location of the marriage.

A marriage certificate can be requested by either spouse involved in the marriage or their authorized representatives. In certain situations, individuals with a legitimate interest, such as for legal proceedings, can also request this document​.

Required documents

• Valid ID
• Information about the marriage (names of spouses, date, and place of marriage)
• Free to Marry Certificate (No Legal Impediments Certificate)
• Divorce documents (if applicable)

Divorce certificate

A divorce certificate serves the purpose to verify the legal dissolution of a marriage. It is required for procedures such as remarrying, updating marital status on legal records, immigration applications, and legal matters involving custody, support, or property division.

The marriage will be dissolved by a court decree, allowing both spouses to remarry. In most cases, divorces are granted with the mutual consent of both parties, in which case the process through the court system is typically straightforward.The marriage will be dissolved by a court decree, allowing both spouses to remarry.

Required documents

• Valid ID
• Full names of both spouses
• Date and place of divorce
• Divorce Decree (Court Judgement)

Death Certificate (Mrliški list)

A death certificate serves the purpose to provide official confirmation of a person’s death. It is often needed for legal and financial matters such as settling estates, claiming life insurance, finalizing wills, notifying government agencies and closing bank accounts.

The death of a person who died in the territory of the Republic of Slovenia must be reported within two days from the date of death. Only family members can get copies of the death certificate.

It is issued by the Administrative Unit (AU), the department of internal affairs, or the relevant local authority in the area where the deceased had their last permanent residence. According to the Inheritance Act, the civil registrar responsible for registering the death must send the death certificate to the competent probate court within 30 days of the registration.

Required documents

• Valid ID
• Deceased's Identity Documents (if applicable)
• Medical Certificate of Death
• Proof of Kinship

Police clearance certificate (Potrdilo iz kazenske evidence)

A criminal record certificate, also known as a police certificate, is a document used to verify an individual's criminal record or confirm the absence of one. It is required for employment in sensitive fields, visa or immigration applications, volunteering, firearm permits and adoption proceedings.

Individuals residing in Slovenia can apply for a Police Certificate/Certificate of the Penal Register (Potrdilo iz kazenske evidence) either in person or by mail at the Ministry of Justice of the Republic of Slovenia.

To obtain a Police Clearance Certificate (PCC) in Slovenia, start by visiting the nearest police station where you are registered or have lived. Be sure to bring your identification documents, such as your passport, ID card, and residence permit, along with any required application forms. Once at the station, you'll need to fill out the specific application form for the PCC, providing accurate personal details and stating the purpose for which you need the certificate.

Along with the completed application, you will need to submit your identification documents and any additional paperwork requested by the police. There may also be a processing fee, so be prepared to pay the required amount, as fees can vary. The processing time for a PCC can differ depending on various factors, so it's advisable to ask the police about the expected timeline for receiving your certificate.

Required documents

• Valid ID
• Residence permit
• Application Form

Educational documents

Foreign educational documents only carry the same legal value as Slovenian documents if they are exempt from legalization or have undergone the necessary legalization process. Documents from countries with bilateral agreements with Slovenia are fully exempt from legalization. Documents from countries that are part of the Hague Convention of 1961 undergo a simplified procedure called apostille. If neither countries are part of the convention or have bilateral agreements they undergo consular legalization