The company Schmidt and Schmidt provides services for the reclamation of civil status documents, as well as obtaining duplicates, lost or damaged documents in Turkmenistan with their subsequent legalization and translation.

It often happens that civil status documents are lost or damaged, or it is necessary to obtain current copies of documents. In this case, it is necessary to reclaim duplicates of documents. Often, those who have left Turkmenistan face difficulties in this procedure. Our service allows you to reclaim documents in Turkmenistan remotely, and we can carry out courier delivery of the document to anywhere in the world.

Validity of civil status documents in Turkmenistan

Civil status documents issued in Turkmenistan usually have an unlimited validity period. An exception to this rule are certificates of no criminal record, they are valid for no more than 3 months, after which they must be replaced with new ones containing up-to-date data. In addition, the receiving party may make requirements for the terms, so this must be clarified at the place where the documents are requested.

When to obtain duplicate documents in Turkmenistan

A duplicate birth certificate, marriage certificate, name change certificate, divorce certificate, criminal record certificate or death certificate may be required to register a marriage abroad, a newborn child, citizenship, inheritance, data verification for pension applications, opening bank accounts, employment and other bureaucratic issues.

What documents can be requested in Turkmenistan

• Birth certificate
• Marriage certificate
• Certificate of change of surname
• Divorce certificate
• Death certificate
• Certificates of good conduct
• Educational documents
• Other civil status documents

Birth certificate

A birth certificate is an official document provided by the Registrar or acting Registrar of the relevant Civil or Consular Register. It verifies details of an individual's birth, including the date, sex, and, if applicable, the time of birth and family relationships.

The official authority responsible for issuing birth certificates is the Civil Status Registration (RÝNÝ). The birth of a child must be registered one month after the birth took place. If you are a Turkmen citizen residing abroad, you can apply for your child's birth certificate at the nearest Turkmenistan embassy or consulate.

Required documents

• Passports of the parents
• Marriage certificate of parents
• Medical record
• Parents’ statement/application

Marriage certificate

The marriage certificate is the legal record of marriage, used to verify marital status. It is usually required for procedures such as changing the last name, applying for spousal benefits, immigration applications and for inheritance matters.

The official authority responsible for issuing marriage certificates is the Civil Status Registration (RÝNÝ). The certificate can be obtained by submitting all necessary documents. If you are a citizen residing abroad, procedures may vary from country to country. Generally it involves visiting the consular department and applying personally.

Required documents

• Valid IDs
• Marriage application from both parties
• Statement confirming that both parties are currently not married

If one individual is foreign citizen:

• Notarized and translated and certified copy of passport

Divorce certificate

A divorce certificate (also known as decrees) serves the purpose to verify the legal dissolution of a marriage. It is required for procedures such as remarrying, updating marital status on legal records, immigration applications, and legal matters involving custody, support, or property division.

Depending on the agreement which was made, the appropriate procedure is determined. If it was a mutual agreement the application can be made directly at the Civil Status Registry (RÝNÝ). If there was no mutual decision the case is processed through the court system.

Once the application is processed, the Civil Status Registration Office will issue the divorce certificate, officially known as Nikanyn Bozulandygy Hakynda Şahadatnama.

Mutual agreement

• Statement from both parties with written consent to the divorce
• Passport of both parties
• Marriage certificate

Court decision

• Certified copy of courts decision granting the divorce
• Registration of courts decision with the RÝNÝ

Death certificate

A death certificate officially records the details of an individual’s death, such as the date, time, and location, and is issued by the municipal authority where the death occurred.

Receiving a death certificate involves an application with relevant documents at the Civil Registration Office. The death certificate, officially known as Ölüm Hakynda Şahadatnama, is typically issued on the same day of application. For Turkmen citizens residing abroad, the process may vary slightly.

Required documents

• Medical death records
• Deceased passports
• Written application from the requesting person

Police clearance certificate

A criminal record certificate, also known as a police certificate, is a document used to verify an individual's criminal record or confirm the absence of one. It is required for employment in sensitive fields, visa or immigration applications, volunteering and adoption proceedings.

The application is made at the Ministry of Internal Affairs or the Ministry of Foreign Affairs. The procedure depends on whether you are currently residing in or outside of Turkmenistan. Required documents:

Residing inside Turkmenistan

• Valid passport
• Completed application form

Residing outside Turkmenistan

• Completed application addressed to the Consular department
• Color copy of your temporary residence permit in the host country
• Color copy of first page of passport
• Color copy of birth certificate
• Two passport-pictures, signed on the reverse side
• Detailed covering letter stating period of stay in Turkmenistan and purpose for request

For international use

If the certificate is to be used abroad, it may require apostille and an official translation into the language of the destination country.

Educational Documents

Foreign educational documents only carry the same legal value as Turkmen documents if they are exempt from legalization or have undergone the necessary legalization process. Documents from countries with bilateral agreements with Turkmenistan are fully exempt from legalization. Documents from countries that are part of the Hague Convention of 1961 undergo a simplified procedure called apostille. If neither countries are part of the convention or have bilateral agreements they undergo consular legalization